Job Description


  • The HR and Payroll Administrator will be required to manage the end to end payroll and payroll related accounting function for all employees on VIP payroll system.
  • This includes permanent and temporary employees for all departments/projects.
  • Ensuring that all payroll payments and approvals are made in line with the Company policies, processes and procedures.
  • In addition, the incumbent will be responsible for the management of employee HR records including leave management on VIP ESS and PROMAN.


  • Three or more years of HR and payroll experience.
  • Minimum qualification of Diploma / Degree in Human Resources / Payroll Diploma or similar.
  • 3 to 5 years of payroll processing experience for an employer with multiple locations and projects.
  • Proficient in Excel, Word and VIP Payroll and ESS.
  • Report writing using VIP payroll is essential.
  • Proven customer service skills while maintaining a confidential work environment
  • A committed team player, detail oriented and an effective communicator.






  • Fully functional in Payroll using VIP Payroll system.
  • Submission of UIF Declarations.
  • Submission of IRP5’s at Tax year end and bi annual tax submission to SARS.
  • Reports for payment SARS and other third party payments.
  • Ensuring timeous and accurate reports for payments of Garnishees and Pension Fund.
  • Prepare EFT files for salaries and other adhoc payments.
  • Implement Earnings, Deductions, Company Contributions, Annual Bonuses, Commissions Annual Increases, 13th Cheque and Performance Bonuses.
  • Importing batches from Excel into VIP.
  • Salary checklists and variance reports that enlist all new additions, terminations, maternity etc for approval by relevant managers.
  • VIP Recons before closing off the payroll.
  • Filing of all payroll documentation.
  • Checking and obtaining approval for all expense claims, Overtime and leave applications in line with the policy and escalating any exceptions to the HR Manager.
  • Creating and maintaining employee files and ensuring that all required documentation is received and filed.
  • Ensuring that Sanlam fund withdrawal forms for terminated employees are completed and submitted to the fund administrator.
  • Issuing certificate of service to all terminated employees.
  • Liaise with and assist the auditors for payroll-related queries.
  • Resolve employee queries.
  • All ad hoc administration functions.
  • Managing all HR Employee information on the HR System.
  • Controlling of Leave records and balances.
  • Ensuring Employee files are maintained and up to date.
  • Appointment letters.
  • Increase letters.
  • Processing UIF Forms for Terminations and Maternity Leave.
  • Providing accurate data for input to EE Reporting.
  • Maintain the personal records of employees on matters such as disciplinaries and training, and prepare associated management reports.
  • Prepare the annual Employment Equity report and Skills Development Report
  • Distribute payslips to employees.
  • Prepare and submit monthly Worker’s Composition report.
  • Process posting of payroll results for finance.
  • Supporting other HR staff.



  • Excellent leadership skills.
  • A very strong and mature personality.
  • Good communication skills, especially good use of the English language.
  • Very professional attitude towards the staff.
  • Must be passionate, have excellent organization skills.
  • Must be reliable, self-motivating, and commercially aware.
  • Must have proven and relevant payroll experience as well as excellent. computer skills and the ability to multitask.




  • Excellent communication skills,
  • Time management skills – able to plan, prioritize and organize.
  • Strong problem solving abilities.
  • Accurate with attention to detail, able to work under pressure.



Accurate recording of employee HR Master data. Daily
Accurate payroll monthly. Monthly
Payroll reporting. Monthly
Support for HR staff. Daily
Processing Sanlam withdrawals, UIF Forms. Weekly



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